How to convert more Applicants into enrolled Students

    Five ways a modern CRM can help your university

    Five ways a CRM can help your university provide the best customer experience for your prospects, from their initial enquiry to graduation and beyond
    Last updated:
    December 3, 2021

    CRM – or customer relationship management – is a software that helps individuals and teams manage customer communication. But a CRM isn't simply an address book: it takes your data and transforms it into an interactive experience. It creates the opportunity for you and your team to build relationships more effectively, and ultimately provide the best customer experience for your prospects, from their initial enquiry to graduation and beyond.

    "Higher education customers are demanding more attention and immediate service – that is, “Internet time.” Proactive institutions are now adjusting their Customer Relationship Management practices by refocusing their efforts externally. Because of the need to concentrate more on customers, many institutions are once again turning to technology – this time to customer relationship management (CRM) software." 

    From A Vision for Higher Education by Gary B. Grant and Greg Anderson.

    Modern CRM systems are increasingly concerned with how to use big data to gain a deeper level of insight about your stakeholders. A modern CRM can:

    Consolidate all your data into an easy-to-access location

    A CRM centralises all your data so that everyone within the university has access to all the information they need from one single source of truth, including contact details and communication history.

    Recruit more students

    With the right tool, your university can build effective recruitment processes. By having access to data highlighting the most engaged and applicants with the highest potential, your team can contact the right candidates at the right time.

    Keep you focused on your candidates

    With the ability to see the personal interests and engagement level of each candidate, your recruitment and admissions team can reach out with relevant content that matches each candidate’s needs. Your relationship with candidates becomes a more personalised experience.

    Nurture your prospects

    A CRM holds valuable data that can be used to nurture prospects into applicants and applicants into students.

    Invest in the right marketing activities

    A CRM helps you track how prospects initially find your university – whether it's through visiting your website, a recruitment fair or even from a specific marketing campaign. This allows you to determine where you get the biggest return on marketing investment.


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    Tania Roquette

    I am the Head of Solutions at FULL FABRIC. I am passionate about education and technology.

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